Schedule an interview
With Mingle you can easily schedule interviews for you or for your colleagues. With the interview scheduling tool you can:
- Send calendar invites directly from Mingle;
- Find common intervals for multiple colleagues;
- Send candidates a link to your calendar;
- See the interviews that have been held or that will be held.
Here's how to use it:
1. Connect your calendar
The first step is to connect your calendar and define your preferences. This way, interviews can only be scheduled in the available slots in your calendar.
In the top menu bar, click on your name, then navigate to Settings > E-mail and calendar > Integrations and click on Microsoft 365 Calendar
A login window with your Microsoft 365 account will open, where you will need to fill in your Microsoft 365 access data.
After this, your calendar will be synced with Mingle.
Set your preferences
You can also set certain preferences regarding the days and times you are available for interviews. You can do this from the sub-section Availability
Add locations
From the sub-section Standard meeting locations îți poți configura lista de locații în care vor avea loc interviurile.
In addition to the Microsoft Teams option, you can also add physical addresses or links for online interviews.
2. Schedule an interview
Once you've connected your calendar, access the Candidate profile to schedule interviews. In the upper right corner of the profile page, click on Interview
A window will open and you can choose who will participate, how long it will take and where it will take place.
In the Meeting location field, you can choose one of the locations defined from Settings > E-mail and calendar > Integrations . Or you can add a new location directly from here just for this event (for example an online meeting link, for platforms other than Microsoft Teams).
In the next step, you can choose between scheduling the interview yourself or sending the candidate a link so he can choose the right time slot:
a. Schedule the interview by yourself
Choose the Schedule manually option to set the date and time. You will be taken to the interview scheduling page, where you can choose a suitable interval from the available ones.
What you need to know
- This tool syncs with the participants' Outlook calendar.
- Only the available slots in the interviewer's calendar are shown.
- If you schedule interviews for several people, the free slots common to all are displayed.
- After selecting a range of time, press SendThis will send an email and a calendar invitation to all participants (including the candidate). The calendar invite includes information about the date, time, location and participants.
Important
You can even schedule interviews for people who don't have their calendar connected to Mingle. However, the ranges displayed on Mingle may not reflect their actual availability.
You can recognize participants who do not have the calendar connected by the black dot that appears next to their name.
b. Send a self-schedule link to the candidate
A more effective way to use this tool is to send the calendar link directly to candidates. This way, they can view the available slots in the participants' calendars and choose the right option for them.
After choosing the interview participants, click on Send a self-schedule link
This will generate an email with a self-schedule link that you can send to the candidate.
This message is customizable. To customize it, get in touch with your Account Manager or send an email to hello@mingle.ro.
From this page they will be able to access basic event information (such as duration and location) and – most importantly – the list of days and time slots available for an interview.
Once scheduled, the event will appear automatically in the calendar of everyone involved.
What you need to know
- This tool syncs with the participants' Outlook calendar.
- Ranges are shown based on interviewer availability and preferences. If there are several people involved, only the free slots common to all will be displayed.
- The candidate cannot see what is in the busy slots of the interviewers - he can only see the available slots.
- After selecting a range o time, an email and calendar invitation will be sent to all participants (including the candidate). The invitation contains information about the date, time, location and participants.
3. View past and future interviews
A candidate's interview history appears on their profile in History. Here you have information both about the interviews that have taken place and about those that are to come.
